Now you're ready to use that template to create your Out of Office rule. You can create a new template every time you're out of the office or reuse an existing template. You can change the location for your template, but you can also pick the default location, which is usually c:\users\ username\appdata\roaming\microsoft\templates. Give your template a name and in the Save as type drop-down, select Outlook Template (*.oft). Otherwise, use the following steps to create a template to reply to messages and set up Outlook to reply to every message you receive.Įnter a subject and message body for your out-of-office template. If you see a button that says Automatic Replies, see Send automatic out of office replies from Outlook. ![]() When you click File in Outlook, you should see a screen that looks something like this:
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